Flight Operations Coordinator

Position Title: Flight Operations Coordinator Reports to: Director of Operations

FLSA Status: Full-time; Exempt Compensation: $60K – $80K (annual)

Schedule/Location: In-office at APA 0600-1800 7 days a week | 4 10hr shifts a week | Hybrid schedule for nights/Holidays

The Flight Operations Coordinator plays a critical role in coordinating and managing the entire aircraft calendar and flight process while adhering to all regulatory and operational requirements. This position is responsible for coordinating flight crews, aircraft availability, and ground services to ensure smooth operations and high levels of customer satisfaction. The Flight Operations Coordinator must have a deep understanding of FAA regulations, operational logistics, and the ability to work under pressure to handle changes or disruptions in flight schedules. Work closely with pilots, operations managers, and maintenance teams to ensure that flights are executed safely, efficiently, and in compliance with Part 91/135 standards.

Displays

• Impeccable attention to detail
• Adaptable
• Enthusiasm
• Anticipation and support for team members
• Focused
• Productive time management
• Professionalism
• Resourcefulness

Responsibilities

• Exercise operational control of fleet on behalf of the Director of Operations
• Schedule, plan, coordinate, and confirm flight schedules for aircraft, crews, and clients, ensuring compliance with Part 91/135 regulations and operational standards
• Manage crew assignments, ensure proper rest periods, legal flight duty limitations, and timely crew changes
• Communicate directly with clients, flight crews, maintenance, and ground support to coordinate and update flight details, services, schedules, costs and logistics
• Monitor and adjust schedules as necessary to accommodate changes in aircraft availability, weather conditions, or customer requests.
• Proactively check airport NOTAMS and weather conditions
• Maintain accurate records of flight operations, including flight logs, expenses, and crew contract and incentive programs
• Collaborate with the maintenance team to ensure aircraft airworthiness
• Active flight following
• Respond to operational disruptions, such as weather delays or mechanical issues, quickly and effectively, offering solutions to minimize service interruptions.
• Ensure all required documentation is up-to-date and compliant with FAA and company standards
• Assist with the coordination of international planning, compliance, and handling
• Provide excellent customer service by offering timely updates and resolving scheduling issues or concerns in a professional manner

Qualifications

• High School Diploma, GED or equivalent; Associate degree or higher preferred
• 2-3 years of experience in a business aviation scheduling/operations
• FAA Dispatch License preferred, but not
• Knowledge of FAA
• Ability to pass a pre-employment drug in compliance with the DOT Drug & Alcohol Testing Program under 14 CFR Part 120 & 49 CFR Part 40 (when applicable).

Working Environment

• Prolonged sedentary periods while working at a desk on a
• Modern office setting designed for teamwork, with open office

Benefits

• Precision Aircraft Management offers a competitive benefits package including but not limited to health insurance (medical, dental, vision) mostly paid for by the company, employer covered life insurance, 401k with employer match, and paid time off (personal, sick, and holidays).