Accounting Specialist

Position Title: Accounting Specialist

Reports to: CFO

FLSA Status: Full-time; non-exempt

Compensation: $65-$75K (annual)

Schedule/Location: M-F 8am-5pm / IN-Office KAPA

The Accounting Specialist will play a key role in supporting the Accounting Team by ensuring the accurate and timely recording of operational expenses, as well as maintaining data integrity across both operational and financial systems. This position involves managing trip and crew expenses, tracking fuel costs, handling invoicing, administering contracts related to trip invoicing and crew incentive programs, and overseeing cash reimbursement and petty cash processes. The ideal candidate will have a strong attention to detail, a passion for learning, and the ability to focus and stay on task over extended periods. This position is suited for someone who is resourceful, professional, and eager to grow within the accounting field while contributing to the team’s success.

Displays

• Impeccable attention to detail

• Enthusiasm for learning.

• Team support and collaboration.

• Sustained focus.

• Professionalism

• Resourcefulness

• Growth-oriented

Responsibilities

• Full trip/crew expenses management to include accurate accrual-based cost accounting.

• Tracking and calculating fuel costs and other metrics.

• Trip Invoicing

• Contract Administration specific to the Trip Invoicing/Crew Incentive Programs.

• Administer cash reimbursements and manage petty cash control processes.

• Assist in Accounts Payable and Accounts Receivable

Qualifications

• 1-2 years’ experience in an accounting role required.

• Formal education in accounting required.

• High school diploma/GED required.

• Industry-specific experience preferred but not required.